I’m currently reading the book Rework, written by the guys from 37signals.com, makers of Basecamp and other very nice collaboration tools.
This book is really a must read for everyone that runs or is planning to run its own business.
Included is a interactive mindmap in PDF format (with Flash embedded, needs to be viewed with Adobe Reader) that summarizes the book. I don’t know the original author of this mindmap, but all credit should go to him/her.
Use the download link to get it, because posterous can not convert this type of PDF to something viewable.
When applying Gettings Things Done, you at least have one inbox to capture your stuff. Most of the time, you probably have more than one inbox, especially digital ones. The more inboxes you have to manage, the less productive you probably get.
This post will show some small examples of how ifttt.com can come to the rescue in limiting the number of digital inboxes you have.
ifttt.com stands for “if-this-then-that”. It helps you to create tasks that are triggered by a particular event. This event can be a mail that you receive, a new blog post you wrote, a tweet you favorited, a google reader item you starred and many more. See this great article on Lifehacker.com for more information.
Your OmniFocus inbox setup
There are two ways you can setup your automated OmniFocus inbox:
- Using a Mac running as a kind of server with a mail rule (using Mail.app) and running OmniFocus
- Using the firstname.lastname@example.org mail address (which requires an additional manual step)
The first method is explained in the OmniFocus help on your Mac.
With the second method, a mail is returned containing a s pecial URL in it using the omnifocus:// scheme. By clicking on it, OmniFocus is opened (even on your iDevices) and the task is added to your inbox once you confirm. I am using this setup for the moment, but will switch to the first one soon.
Typical use-case scenarios
- Add tweets you favorite to your OmniFocus inbox to process them later
- Add Google reader items you star to your OmniFocus inbox to process them later
There are many more cases you can thinks of, just take a look at the possibilities on ifttt.com
The rest is up to you…
Sven Fechner (@simplicitybliss) is one of my major resources when it comes to using OmniFocus. He wrote about linking OmniFocus and Evernote together in at least two blog posts:
In the second post, there is an important comment made by Bryan and Diego. You can link even easier now, by using the Evernote’s ability for copying a note link (or more than one note link).
Getting this note link can be done by selecting one or more Evernote notes and then right-click to get the context menu, and select “Copy Note Link” (or “Copy Note Links” if having selected more than one note):
I prefer to have a hot key assigned to this in the System Preferences. I use the same key for both the menu item “Copy Note Link” (when having one note selected) and the menu item “Copy Note Links” (when having multiple notes selected).
After selecting ⌘K, you can paste the links in you OmniFocus tasks note. Simply clicking on it, will reveal your Evernote note.
Enclosed is a small video (using still pictures) showing how you can setup OmniFocus for iPhone (v1.13) with its new iCloud reminders support using location based reminders and contexts.