Limiting your number of inboxes using and OmniFocus

When applying Gettings Things Done, you at least have one inbox to capture your stuff. Most of the time, you probably have more than one inbox, especially digital ones. The more inboxes you have to manage, the less productive you probably get.

This post will show some small examples of how can come to the rescue in limiting the number of digital inboxes you have.

About stands for “if-this-then-that”. It helps you to create tasks that are triggered by a particular event. This event can be a mail that you receive, a new blog post you wrote, a tweet you favorited, a google reader item you starred and many more. See this great article on for more information.

Your OmniFocus inbox setup

There are two ways you can setup your automated OmniFocus inbox:

  1. Using a Mac running as a kind of server with a mail rule (using and running OmniFocus
  2. Using the mail address (which requires an additional manual step)

The first method is explained in the OmniFocus help on your Mac.

With the second method, a mail is returned containing a s pecial URL in it using the omnifocus:// scheme. By clicking on it, OmniFocus is opened (even on your iDevices) and the task is added to your inbox once you confirm. I am using this setup for the moment, but will switch to the first one soon.

Typical use-case scenarios

  1. Add tweets you favorite to your OmniFocus inbox to process them later
  2. Add Google reader items you star to your OmniFocus inbox to process them later

There are many more cases you can thinks of, just take a look at the possibilities on

Recipe for scenario 1: in the “To address” field, just fill in

The rest is up to you…